How an instructor and a space find each other on Trimio

Renting a room by the hour used to start with a phone call. You rang a studio, asked if they had anything free, got a rate, maybe got a key, and worked the rest out as you went. It worked when you knew the owner. It rarely worked when you did not.

Trimio runs the same relationship in a particular order, and the order matters. You describe the session first, then find a room that fits it, then the owner decides. By the time anyone says yes, both of you have seen the same session and the same numbers. This post walks through that order, step by step, so you know what to expect before you start.

Step one: set up so you can be paid

Before you can run anything, the app needs to know who you are and where to pay you. You do this once, and it takes about fifteen minutes.

You complete an identity check through Stripe, which confirms who you are as someone able to receive money. You connect the Australian bank account your share of each session will be paid into. And you add a credit or debit card, which is only charged if a session's takings do not cover the hosting fee and the service fee, or if you cancel a session clients have already booked.

Nothing has been listed and nothing has been charged at this point. You have simply made it possible to be paid.

Step two: describe the session before you look for a room

This is the step most people expect to come later. On Trimio it comes first.

You start an Offering: the kind of session it is, a name, a description and a photo. You set your price per client, including GST if you are registered for it. You set your class size, the most clients you would take. And you set the time allocation in 15-minute steps: how long you need to set up, how long the session runs, and how long you need to pack down afterwards. You pay for all three, and the hosting fee covers all three. Clients only ever see the session itself.

Describing the session first is what lets the app match you properly. A room only appears to you if it suits the service you run and its capacity fits your class size.

Step three: say when you can teach

Still inside the same Offering, you add the times you could run it: Wednesday at nine, Monday at six, whatever fits around the work you already have. The length of each time comes from your allocation.

A time on your timetable commits you to nothing and costs nothing. It is a question you are asking the rooms nearby: is anyone open when I am?

Step four: find a room, and check the numbers before you choose it

Now you search. The map opens where you are, and you can narrow it by area, kind of session, day and time of day. The app only shows rooms that suit your service, fit your class size, and whose hourly rate still lets your session break even.

Open a room and two views matter.

Coverage shows the room's open hours in green and your times in yellow, with split cells where they meet. You can see which of your times this room covers, and which you will need to find elsewhere.

Income shows the whole session before you commit to anything: what a full class would bring in, the hosting fee for the time your session needs, the one service fee on your own takings, what would be yours, and the fewest clients you need to break even. The number recalculates as you change your price, your class size or the room.

An example, not a prediction. Eight clients at $30 in a room at $60 an hour, for 90 minutes of room time, would bring in $240. The hosting fee is $90, the service fee is $32.20, and $117.80 would be yours. The break-even is four clients. With three, you would pay a Hosting Shortfall Fee of $12.70. You see that before you choose the room, which is the point.

Step five: submit, and talk to the host

Select the room for the times it covers and submit. Those times show as Pending, and the host is notified. They see your Offering, the hours of theirs it needs, and what each session would pay them.

This is where the conversation happens. Every request has its own private thread in the app. Introduce yourself. Share your insurance certificate before you are asked. Ask what you would ask any studio: how you get in, what equipment you can use, how the room should be left. Trimio does not hold keys or door codes; the host shares what they choose, in private.

The host decides. When they grant access, the padlock on that time shows Granted. A host can decline, and can revoke approval later. Approval is their call, made about you and the session you run, not about how many years you have taught.

If a room covers only some of your times, your Offering stays live. Go back to the search for the rest. Different times can sit in different rooms.

Step six: tell your clients

Only now does anyone book, and it is your clients, not you. Tell them to download Trimio, tap Book, and find you by your name, the studio or the area. They book and pay in the app at your price. Downloading costs them nothing, and they never see or pay the service fee.

A client's booking is what locks the hour in. Until then, more than one instructor can plan a session in the same hour, and the first booking decides who runs it. Once a client has booked, your session is on.

Step seven: get paid

After the session has run, the payout works itself out. The hosting fee for the time your session needed is deducted, one service fee comes off, and the rest goes to your bank account, usually within two business days. You receive the host's tax invoice for the hosting fee and Trimio's receipt for the service fee, for your records.

If nobody booked, nothing ran and nothing was charged. For every side of the money, see who books, who pays, who gets paid.

What makes a host say yes

Hosts are deciding who comes into a space they are responsible for, so they are looking for the same things you would. A clear description of the session and who it suits. A class size and time allocation that fit the room. Insurance you are happy to show. A message that answers their questions before they have to ask. And, often, someone they already know or who comes recommended: many hosts start by approving instructors from their own circle.

What Trimio does not do

Trimio does not find you clients, and it does not guarantee a room near you. It is live across Australia and it is early. If it is quiet where you teach, the most useful thing you can do is ask a studio you already know to list its empty hours. Instructors cannot use a room that is not listed.

See every screen

The instructor walkthrough shows each of these seven steps in the app, with the screen you will be looking at and the one thing that tells you each step is done.

Questions instructors ask

Do I book the room?
No. You create an Offering and ask the host for access. Only clients book, and a client's booking is what locks the hour in.

Why do I describe my session before I look for a room?
Because the app matches rooms to your session: the service you run, your class size and the break-even at each room's rate. Rooms that do not fit are not shown.

How does a host decide whether to approve me?
They see your Offering and talk with you privately in the app. The decision is theirs, and it is about you and the session you run.

Can I use more than one room?
Yes. Different times on the same Offering can be covered by different rooms, each approved by its own host.

When do I see my break-even?
Before you choose a room, on the Income view. It updates as you change your price, your class size or the room.